What is a vehicle bill of sale?
A vehicle bill of sale is a written record that a private sale took place between a seller and a buyer. It documents the vehicle, the agreed price, the date of sale, and both parties' information. Most states require some form of bill of sale to transfer a vehicle title, and it protects both sides if there's ever a dispute after the sale.
When do you need one?
Any time you sell a car, truck, motorcycle, boat, or other vehicle privately — outside of a dealership — a bill of sale is essential. The buyer needs it to register the vehicle in their name. The seller needs it as proof that the vehicle left their possession on a specific date, which matters for insurance and liability.
The VIN and why it matters
The Vehicle Identification Number (VIN) is the most important field on a bill of sale. It's a 17-character code unique to your specific vehicle that confirms exactly what was sold. You can find it on the dashboard near the windshield, on the driver's side door jamb, or on your registration and insurance documents. Always double-check it before signing.
Sold "as-is" — what does that mean?
When a vehicle is sold as-is, the buyer accepts it in its current condition with no warranty or guarantee from the seller. This is standard in private sales and protects the seller from claims after the transaction. If there are known issues with the vehicle, note them in the Additional Notes field — it's better for both parties.
Frequently Asked Questions
Do both parties need to sign the bill of sale?
Yes. Both the buyer and seller should sign and date the document. Each party should keep a copy. Some states also require notarization — check your state's DMV requirements.
Where do I find the VIN?
The VIN is on the dashboard visible through the windshield on the driver's side, on the driver's side door jamb sticker, and on your title, registration, and insurance card. It's always 17 characters.
Is this bill of sale valid in my state?
This template covers the standard fields required by most states. However, some states have additional requirements or their own official forms. Check your state's DMV website to confirm what's needed before completing the sale.